Legal Secretary – Business Services

About the role

We are seeking a proactive Legal Secretary to join our Business Services team in Brisbane. This newly created position offers the chance to support a busy group of lawyers, contribute to a well‑established practice, and develop a stable legal career within a national firm.

Key responsibilities

• Draft, format and amend legal documents, correspondence, affidavits, briefs and client communications.
• Manage document production using digital dictation and transcription tools.
• Coordinate calendars, appointments, meetings and travel arrangements.
• Maintain accurate electronic and physical filing systems, including scanning, printing and archiving.
• Open new matters, conduct conflict checks and ensure compliance with firm processes.
• Build strong relationships with clients, barristers, lawyers and other stakeholders through timely communication.
• Handle incoming calls, enquiries and direct matters appropriately.
• Prepare invoices, assist with billing processes and respond to client billing queries.
• Support reporting requirements for the practice group and generate client correspondence and audit‑related communications.
• Conduct file reviews and audits to ensure compliance and accuracy.

Required profile

• 2+ years experience as a Legal Secretary, Legal Assistant, Personal Assistant or similar professional services role.
• Exceptional organisational abilities with a proven track record of managing competing priorities and deadlines.
• Strong attention to detail and commitment to high‑quality work.
• Excellent communication and interpersonal skills, able to build effective relationships at all levels.
• Proactive, adaptable and able to anticipate needs and take initiative.

Required skills

• Digital dictation and transcription proficiency.
• Experience with document management systems.