Workplace Assistant

About the role

Join WSP’s Workplace team in Melbourne and play a key part in delivering a high‑performing, safe and welcoming office environment. As a Workplace Assistant you will support a broad range of services that keep the workplace running smoothly for staff, clients and visitors.

Key responsibilities

• Provide a professional front‑of‑house experience, greeting staff, clients and visitors.
• Coordinate meeting rooms, events, catering and AV support.
• Manage workplace requests, enquiries and service‑desk tasks efficiently.
• Assist facilities management, including maintenance coordination, contractor access and inspections.
• Oversee office supplies, procurement and inventory control.
• Support finance administration such as purchase orders and invoice processing.
• Help with security and access control for staff and visitors.
• Participate in health, safety and compliance activities, including audits and emergency preparedness.
• Identify improvement opportunities and contribute to continuous‑improvement initiatives.

Required profile

• Experience in a workplace, facilities, hospitality or office coordination role.
• Strong customer‑service and communication abilities.
• Ability to manage multiple priorities in a fast‑paced environment.
• Proactive, solutions‑focused mindset with attention to detail.
• Collaborative team attitude and willingness to support a wide range of activities.

Required skills

• AV support

What we offer

• Opportunity to build a career within a global organisation of 80,000+ employees.
• Employee Share Purchase Plan for permanent staff.
• Comprehensive employee benefits focused on health, well‑being and professional growth.