Executive Assistant

About the role

Pluralis Research is building a decentralized AI training platform. As an Executive Assistant you will support the CEO and Chief of Staff with day‑to‑day administrative tasks, travel coordination and event logistics, giving you direct exposure to a seed‑stage AI research company.

Key responsibilities

• Own the CEO’s calendar, schedule meetings, calls, dinners and hosted sessions with investors, partners, researchers and candidates.
• Book and manage travel for the CEO and team across Australia and the US, including conference attendance and off‑site trips.
• Provide team administration support: onboarding, equipment requests, expense processing, vendor setup and document maintenance in Notion and Google Drive.
• Assist with event logistics for conferences, tech talks, off‑site retreats and hosted dinners.
• Develop repeatable systems using AI tools to automate routine tasks.
• Maintain high discretion and follow‑through on all stakeholder communications.

Required profile

• Approximately five years of experience in executive support, personal assistance or early‑career operations, preferably in a funded startup environment.
• Proven ability to support senior executives with calendar, travel and stakeholder coordination.
• Excellent written English and strong attention to detail.
• Based in Australia with full working rights and willingness to work across time zones.
• Comfortable handling early or late calls to align with US‑based teams.

Required skills

• Google Workspace
• Notion
• Linear
• Slack or Zulip
• Claude, ChatGPT or similar AI tools

What we offer

• Competitive base salary.
• Remote‑first work arrangement within Australia, with regular team off‑sites and travel opportunities to the US.
• Direct access to the CEO, Chief of Staff and exposure across the business.
• Opportunity to shape administrative processes in a cutting‑edge AI research startup.