Executive Assistant – Australia Service Provider Leadership

About the role

We are looking for a highly organized Executive Assistant to support the Australia Service Provider leadership team in our Melbourne office. This position acts as a strategic business partner, ensuring the leadership group operates with maximum efficiency, clarity, and focus.

Key responsibilities

• Proactively manage complex, multi‑time‑zone calendars for senior leaders, prioritising commitments and resolving conflicts.
• Own the operational rhythm of the team, coordinating meetings, tracking action items, preparing agendas, and meeting reporting deadlines.
• Serve as the primary liaison for internal departments and external C‑suite customers, representing the leadership team professionally.
• Coordinate domestic and international travel, handle complex itineraries, and manage expense reporting in line with company policy.

Required profile

• Exceptional organisational ability with a track record of handling multiple competing priorities.
• Strong verbal and written communication skills, capable of drafting clear correspondence.
• Demonstrated discretion in handling confidential and proprietary information.
• Proactive, self‑starting mindset with a focus on anticipating needs and improving processes.

Required skills

• Expert‑level proficiency in Microsoft Outlook.
• Expert‑level proficiency in Webex.
• Expert‑level proficiency in Microsoft Teams.