Team Assistant - Business Services & Accounting Practice

About the role

A well-regarded mid-tier accounting and business advisory firm in Southport, Queensland, is looking for a proactive Team Assistant to support its Business Services division. Reporting directly to Managers and Partners, the role acts as an operational anchor, coordinating client correspondence, statutory documentation and billing administration. It is a full-time position with immediate or two-week availability.

Key responsibilities

• Act as the key administrative contact for Business Services Managers and Partners
• Coordinate routine client correspondence, formal engagement packs and trustee documentation
• Administer corporate compliance processes including superannuation audit packs and Audit Shield workflows
• Prepare documents, format reports, collate files, manage digital filing and prepare iReturns meeting packs
• Support end-of-month job and fee administration, debtor reminders and bank feed balancing
• Provide reception coverage and general office support when required

Required profile

• Prior administrative or secretarial experience, ideally in an accounting practice, legal firm or professional services setting
• Experience with or exposure to basic debtor tracking, billing processes or bank feed coding
• High attention to detail and strong document formatting capability
• Excellent interpersonal communication skills, client-focused and proactive
• Immediate or two-week availability to start in Southport

Required skills

• Proficiency in Microsoft Office 365, especially Word formatting and Excel reconciliations
• Use of practice document management systems and secure electronic signing platforms
• Familiarity with practice management software and ATO electronic lodgement platforms

To apply, candidates submit an updated resume through the application link; a confidential discussion can also be arranged with the recruiter.