Engagement Coordinator - Prevention Centre

About the role

The Australian Prevention Partnership Centre (Prevention Centre), based at the Sax Institute in Glebe, NSW, is recruiting an Engagement Coordinator for a part-time (0.8 FTE), 2-year fixed-term contract. The role suits an experienced administrator or events coordinator who enjoys organising the details that bring people together, and focuses on coordinating the practical delivery of webinars, workshops, meetings and networks that connect researchers, policy makers and practitioners. About 80-90% of the work is administration and operational coordination.

Key responsibilities

• Coordinate and deliver online and in-person events and engagement activities
• Manage communications and enquiries, including shared inbox coordination and stakeholder liaison
• Maintain stakeholder databases and CRM systems (MS Dynamics), keeping data quality high
• Prepare event communications and materials, including invitations, programs and briefing notes
• Support website updates and digital content related to events and engagement
• Provide administrative, financial and coordination support so team operations run smoothly

Required profile

• Demonstrated experience managing detailed administrative processes, keeping accurate records and following up on tasks on time
• Experience coordinating stakeholder engagement activities, events and programs with multiple stakeholders
• Experience delivering online and hybrid events using digital engagement platforms
• Experience in the health, research, government or not-for-profit sectors is highly regarded

Required skills

• Proficiency in CRM systems, databases and Microsoft Office, including Teams and event management tools
• Tools such as Microsoft Teams, Miro/Mural, Canva, Slido, WordPress, Eventbrite, Campaign Monitor and Dynamics 365 are also valued

Applications are made by submitting a CV and a two-page cover letter answering three specific questions about past event coordination, overlapping deadlines and ongoing administrative work; applications are assessed as they are received.