Receptionist & Workplace Experience Coordinator

About the role

The Receptionist/Workplace Experience Coordinator ensures smooth daily office operations, provides a professional front‑desk service, and supports employee onboarding, facilities management, and workplace events.

Key responsibilities

• Serve as the first point of contact for visitors, clients and staff, managing reception area, visitor sign‑in and meeting room bookings.
• Coordinate facilities maintenance, repairs, vendor relationships, office moves, asset records and consumable ordering.
• Maintain health, safety and compliance documentation, including fire certificates and OHS records.
• Organise onboarding logistics for new hires and support workplace experience initiatives.
• Plan and execute company meetings, workshops, team‑building and employee engagement events, managing budgets and supplier relationships.

Required profile

• 1‑3 years of experience in office administration, reception or workplace experience roles.
• Strong organisational, multitasking and problem‑solving abilities in a fast‑paced environment.
• Professional appearance and telephone etiquette with excellent communication skills.

Required skills

• Proficiency in Microsoft 365 applications (Outlook, Word, Excel, Teams, PowerPoint).
• Experience with facilities or asset management systems is a plus.

What we offer

• Annual performance‑related bonus.
• Flexi AnyDay: knock 2.5 hours off your day.
• Me Days: additional 3 days of annual leave for qualifying employees.
• Engaging, fun & inclusive culture highlighted on MRI Software APAC social channels.