Executive Assistant & Office Manager

About the role

Our client is a dynamic global investment firm with a boutique Sydney office. The role combines executive assistance for senior leaders with full office management, ensuring smooth daily operations and supporting high‑performing executives.

Key responsibilities

• Manage diaries, inboxes and daily email wrap‑ups for the Head of Australia and three Managing Directors.
• Coordinate complex, multi‑time‑zone meetings and resolve scheduling conflicts.
• Arrange extensive travel itineraries, book travel and allocate expenses accurately.
• Maintain a fully functioning office, oversee supplies, facilities and an upcoming office move.
• Act as primary contact with the landlord for lease matters, insurance and guarantees.
• Liaise with portfolio companies for board meetings, prepare board packs and handle resolutions.
• Administer department budgets, process expense claims and manage event logistics for client events, off‑sites and social functions.

Required profile

• Proven Executive Assistant or Office Management experience, preferably in financial or professional services.
• Ability to work autonomously and collaboratively in a high‑pressure environment.
• Maturity to prioritize workload and act as the glue that holds the team together.
• Problem‑solver mindset comfortable handling tasks of any size.