Personal Assistant to General Managers

About the role

We are looking for a proactive Personal Assistant to provide high‑level administrative and organisational support to five General Managers in our Customer & Data division. You will keep the leadership team running smoothly by managing schedules, coordinating meetings, and handling a variety of day‑to‑day tasks in a fast‑moving environment.

Key responsibilities

• Provide daily secretarial and administrative support to General Managers.
• Manage complex diaries, emails, travel arrangements and agendas.
• Coordinate internal and external meetings, events and site visits across multiple office locations.
• Prepare reports, presentations and HR/IT documentation.
• Take meeting minutes and follow up on action items.
• Liaise with other departments and recruitment partners.
• Support leave tracking, mandatory training compliance and expense processing.
• Assist committees, strategic projects and divisional programmes such as Service Recognition and team events.
• Champion confidentiality, compliance and risk awareness.
• Provide backup support to other PAs and the Executive Assistant as needed.

Required profile

• Proven experience in a high‑level administrative or PA role supporting senior leadership.
• Exceptional diary management, coordination and multitasking abilities.
• Strong written and verbal communication skills.
• Intermediate to advanced proficiency in Microsoft Office Suite and Google Workspace.
• Excellent attention to detail, accuracy and follow‑through.
• Confidence in managing small events and preparing professional presentations.
• Proactive mindset and ability to work independently or within a team.
• Flexibility to support a fast‑moving, evolving division.

Required skills

• Microsoft Office Suite
• Google Workspace

What we offer

• Modern Toowong office with excellent transport links, bike storage, showers and collaborative spaces.
• Generous leave options including volunteer days, a paid “ME” day, parental leave and the ability to purchase additional leave.
• Learning and professional development opportunities.
• A&G Difference programme for volunteering, fundraising and community impact.
• Wellbeing support through mental‑health resources and fitness discounts.
• Regular celebrations of team successes.