Executive Assistant

About the role

We are looking for a highly organised and proactive Executive Assistant to support senior leaders across our PetCare and Infant Nutrition businesses. In this pivotal role you will act as the trusted support behind two fast‑paced, collaborative teams, ensuring schedules, travel and communications run smoothly.

Key responsibilities

• Manage calendars and schedules, coordinating priorities for senior leaders.
• Arrange domestic and international travel, handling all logistics.
• Prepare presentations, reports, meeting materials and business communications.
• Coordinate leadership meetings, workshops, conferences and team events.
• Build strong relationships across the business and serve as a key point of contact for stakeholders.
• Support day‑to‑day administration, including expenses, procurement and operational processes.
• Leverage new technologies, including AI and automation tools, to improve efficiency.
• Handle confidential and sensitive information with professionalism and discretion.

Required profile

• Previous experience supporting senior executives in a complex corporate environment.
• Exceptional organisational and prioritisation skills with the ability to manage competing demands.
• Strong stakeholder‑management ability and proven relationship‑building at all levels.
• Excellent written and verbal communication skills.
• Proactive approach, sound judgement and the ability to anticipate needs.
• Advanced Microsoft Office skills and confidence using modern workplace technologies.
• Interest in leveraging AI tools such as Microsoft Copilot to drive efficiency.
• Collaborative, adaptable and solutions‑oriented mindset.
• High professionalism, discretion and integrity when handling confidential information.

Required skills

• Microsoft Office
• Microsoft Copilot (AI tool)

What we offer

• Competitive salary with an attractive bonus program.
• Up to 5 “KitKat Days” per year to rest and recharge.
• Personalised development and varied career opportunities within a global FMCG leader.
• Wellbeing perks including free flu vaccinations, discounted private health insurance and gym memberships.
• Paid parental leave up to 18 weeks.
• Discounts on Nestlé products and offers from retail partners.
• Novated leasing options and salary sacrifice to superannuation.