Personal Assistant and Receptionist

About the role

Dib & Associates Accountants, a professional accounting firm in Southport, Queensland serving clients across the Gold Coast region, is hiring a full-time, on-site Personal Assistant and Receptionist. The role keeps the front office running smoothly and supports accountants with administrative follow-up in a stable, professional setting.

Key responsibilities

• Manage reception duties: greet visitors, answer and direct phone calls, and handle incoming and outgoing mail
• Provide personal and executive administrative support, including organizing meetings and managing diaries and appointments
• Prepare basic correspondence and documents and maintain office records
• Coordinate office supplies and assist with filing and clerical tasks
• Support accountants with administrative follow-up

Required profile

• Previous experience in reception or office administration, preferably in a professional services or accounting environment
• Ability to work on-site full time, handle multiple priorities and collaborate in a small team
• Strong attention to detail, time management and organizational abilities, with a focus on confidentiality and client service
• Vocational training or certification in business administration, office support or a related field is advantageous

Required skills

• Diary management and scheduling
• Clerical skills: filing, data entry, document preparation
• Basic office software: email, calendars, word processing and spreadsheets
• Professional phone etiquette and clear written and verbal communication