Office Manager supporting CEO (Australia)

About the role

The Office Manager will provide high‑level administrative support to the CEO, acting as a gatekeeper and primary liaison with internal and external stakeholders. This role ensures smooth office operations, efficient scheduling, and flawless travel coordination.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings and act as a gatekeeper to prioritize time.
• Draft, review and translate documents and correspondence in Mandarin and English.
• Organise executive meetings, prepare agendas, reports and presentations, and take minutes.
• Plan and coordinate domestic and international travel itineraries for the CEO.
• Maintain confidential filing systems and ensure compliance with company policies.
• Address day‑to‑day operational challenges and proactively resolve bottlenecks.
• Build and maintain relationships with clients, partners and stakeholders on behalf of the CEO.
• Oversee office operations, coordinating with IT, HR and other departments.

Required profile

• Fluent in Mandarin and English, both spoken and written.
• Minimum 10 years of experience supporting C‑level executives.
• Strong interpersonal and networking skills.
• Understanding of Japanese business etiquette and corporate culture.
• Australian permanent residency.

Required skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).