Legal Assistant Paralegal – Property & Commercial

About the role

Our client, a growing boutique commercial law firm with offices in Melbourne, Sydney and Hong Kong, is seeking a Legal Assistant to join its Property & Commercial team. Working closely with the Senior Paralegal, Associates and Principals, you will support a broad range of property, commercial, construction and litigation matters while delivering an exceptional client experience.

Key responsibilities

• Provide administrative and legal support across Property, Commercial, Litigation and Construction matters, managing files from commencement through to completion.
• Assist the Senior Paralegal by preparing legal documentation, opening and maintaining files, coordinating appointments, monitoring key deadlines and supporting conveyancing and commercial transactions.
• Handle residential and commercial conveyancing in Victoria, including preparation of Contracts of Sale, Section 32 Statements, settlement documentation, PEXA administration and post‑settlement activities.
• Act as a primary point of contact for clients, coordinating communication with external stakeholders and guiding clients through the legal process.
• Support overseas clients by providing proactive assistance on property transactions and foreign‑investment documentation where required.

Required profile

• Previous experience as a Legal Assistant within a law firm.
• Experience in Property or Conveyancing is highly regarded.
• Excellent organisational skills with strong attention to detail.
• Outstanding communication and client service abilities.
• Proven ability to manage multiple priorities in a fast‑paced environment.
• Unrestricted working rights in Australia (onsite role).

Required skills

• Experience with LEAP legal practice management software (advantageous).
• Experience with PEXA platform for electronic conveyancing (advantageous).

What we offer

• Exposure to high‑quality work and a diverse, international client base.
• Supportive, collaborative team culture with genuine mentoring and career development.
• Modern Melbourne CBD office environment.
• Salary range $70,000‑$75,000 inclusive of superannuation.