IT Project Coordinator – Port Melbourne

About the role

KMTech, a managed services provider described as the "human face of tech", is hiring an IT Project Coordinator in Port Melbourne through its recruiter NextGen HR. This is a hybrid role focused on coordinating a portfolio of concurrent projects (typically 20-30 at any time) while also handling sales responsibilities such as pre-sales support, vendor procurement and stock management. The position is based in Melbourne with an onsite requirement.

Key responsibilities

• Maintain project plans, schedules, resourcing, reporting and key artefacts including risk and issue registers
• Manage client and stakeholder communications, including status updates and meeting coordination (agenda, minutes, follow-up)
• Collect weekly status inputs from engineers, track client dependencies and support monthly and QBR reporting
• Prepare draft scope change documentation for PM and SA review and track approved changes
• Support the sales team with quotes, proposals, contracts, SOWs and BOMs
• Coordinate procurement, including purchase orders, vendor follow-ups and order fulfilment tracking
• Manage licensing procurement aligned with SA-approved solutions

Required profile

• 1-2 years of hands-on project coordination experience delivering work to agreed scope, timelines and outcomes
• Experience in a managed services environment highly preferred
• Project management certification or equivalent practical delivery experience
• Ability to plan work, manage risks and adapt priorities in a fast-paced environment
• Strong stakeholder communication and organisational skills, with attention to detail and problem-solving

Required skills

• Exposure to PMI / PMBOK, PRINCE2 or Agile methodologies
• Project management frameworks

What we offer

• Hybrid working policy
• Paid certifications, structured learning plans and career development pathways
• EOFY and Christmas parties, annual team-building days, wellness programs and an EAP
• Daily fruit, snacks, coffee machine and free street parking
• Recognition for initiative, collaboration and innovation

The role is full-time. Candidates must pass a police check, an NDIS worker screening check and a Working with Children check. After 6 months in the office, the arrangement is 3 days in office and 2 days from home.