Executive Assistant to Global CFO (Hybrid, Dandenong South)

About the role

We are seeking a high‑performing Executive Assistant to partner with a progressive Global Chief Financial Officer and Company Secretary. This hybrid role supports a fast‑paced, high‑growth organisation with operations across Australia, Canada, the US and the UK.

Key responsibilities

• Provide high‑level executive support to the Global CFO and Company Secretary, managing day‑to‑day priorities.
• Own a complex, international calendar across multiple time zones, proactively resolving clashes.
• Coordinate domestic and international travel, including flights, accommodation, visas and itineraries.
• Manage inbox and correspondence, drafting communications and responding on behalf of the CFO.
• Act as primary point of contact for internal and external stakeholders.
• Support board, committee and executive leadership meetings – scheduling, agendas, papers, presentations, minutes and action tracking.
• Prepare high‑quality presentations, reports and briefing materials for the CFO, Board and senior leaders.
• Maintain accurate and confidential records in line with governance requirements.
• Identify opportunities to streamline processes and leverage AI‑enabled tools.

Required profile

• Significant experience supporting senior executives (ideally CFO or C‑suite) in a fast‑paced, complex organisation.
• Proven ability to manage competing priorities across multiple functions and stakeholders.
• Experience supporting board/governance processes or company secretary activities.
• Strong judgement, discretion and attention to detail.

Required skills

• Advanced Microsoft Outlook
• Advanced Microsoft Word
• Advanced Microsoft PowerPoint
• Advanced Microsoft Excel
• Microsoft Teams
• Document management capabilities