Executive Assistant to EGM – Business Partner

About the role

UGL is seeking an experienced Executive Assistant to act as a true business partner to the Executive General Manager (EGM) of its Services division. Based in Melbourne, you will ensure day‑to‑day operations run smoothly while supporting leadership priorities and business initiatives.

Key responsibilities

• Manage a complex, forward‑planned diary for the EGM, including regular priority check‑ins.
• Coordinate frequent interstate travel, preparing detailed itineraries well in advance.
• Liaise nationally to organise site visits, client meetings and leadership schedules.
• Support leadership activities such as meetings, planning sessions and presentations.
• Assist with business initiatives, maintain information, and take on small projects as the role evolves.

Required profile

• Highly organised with proven experience managing busy, complex schedules.
• Proactive, able to stay one step ahead of priorities without prompting.
• Strong coordination skills across travel and multiple stakeholders.
• Confident working with senior leaders and building trusted relationships.
• Eager to learn the business and contribute beyond core EA duties.

Required skills

What we offer

• Hybrid work arrangement.
• 16 weeks of paid primary parental leave.
• Complimentary salary continuance insurance.
• Discounted Medibank health insurance.
• Individual Development Plan for career growth.
• Wellness Program with AIA Vitality.
• Access to OneRewards Discount Program.