Executive Assistant – Office of the Provost & Senior Vice‑President

About the role

The Office of the Provost and Senior Vice‑President at Monash University is seeking a proactive Executive Assistant to provide high‑level support to senior leadership. This full‑time position offers the opportunity to work in a dynamic academic environment while contributing to the smooth operation of the university’s executive office.

Key responsibilities

• Manage complex calendars, travel arrangements and meeting logistics for the Provost and Senior Vice‑President.
• Prepare, edit and proofread briefing papers, presentations and official correspondence.
• Coordinate and oversee key events, workshops and conferences, ensuring all logistical details are handled.
• Act as a liaison between senior managers, internal stakeholders and external partners, facilitating clear communication and timely issue escalation.
• Maintain office administration, including document management, filing systems and procurement processes.

Required profile

• Degree qualification in a relevant field or extensive experience in senior‑level administrative support.
• Demonstrated ability to handle confidential information with discretion.
• Strong organisational and multitasking skills in a fast‑paced environment.
• Excellent written and verbal communication abilities.

Required skills

• Advanced calendar and travel management.
• Professional document preparation and editing.
• Event planning and coordination.
• Stakeholder relationship management.

What we offer

• Competitive salary range of $110,527 – $121,227 per annum (plus superannuation).
• Flexible and hybrid working arrangements.
• Access to professional development and a supportive, inclusive workplace.