Executive Assistant (Melbourne)

About the role

Heidrick & Struggles is seeking an Executive Assistant to support Partners and Principals in its Melbourne office. The role provides proactive administrative, project and organisational support, enabling senior leaders to focus on client delivery and business development. It operates within a standardised model while offering flexibility to meet leadership needs.

Key responsibilities

• Manage complex calendars, schedule meetings and coordinate travel, events and expenses for senior executives.
• Prepare and organise documentation, presentations and reports, ensuring accuracy and timeliness.
• Handle high‑level communications and client engagement activities, acting as a professional point of contact.
• Maintain and update client data in CRM systems, supporting relationship management and contract processes.
• Anticipate leadership needs, prioritize competing demands and drive efficiency using emerging technologies.

Required profile

• Demonstrated professionalism and discretion when supporting senior leaders.
• Strong customer‑facing skills with the ability to engage time‑poor executives.
• Excellent organisational and time‑management abilities in a fast‑moving environment.
• Proactive, solution‑oriented mindset with a collaborative approach.

Required skills

• CRM systems

What we offer

• Hybrid working arrangements.
• Exposure to senior executives across diverse industries.
• Supportive culture and opportunities to work on high‑profile leadership appointments.
• Competitive remuneration package.