Executive Assistant - Full Time

About the role

The Hospital Research Foundation Group (THRF Group) is looking for a full-time Executive Assistant to provide trusted, high-level and confidential support to the CEO, Deputy CEO and CFO. The role sits at the centre of the organisation, helping executives anticipate competing priorities and giving them the information, context and preparation they need, while supporting the governance of Group Boards and Board Committees.

Key responsibilities

• Manage complex executive diaries, appointments and competing commitments
• Prepare meetings through agendas, briefings, presentations and background information
• Handle correspondence, enquiries and decision-maker approval workflows
• Coordinate functions, stakeholder engagements and travel
• Maintain action registers and track commitments to completion
• Support interactions with government, donors, supporters and professional advisers
• Maintain Board and Board Committee calendars, papers, minutes and resolutions, and secure governance records
• Support director appointments, inductions and professional development
• Identify ways to streamline executive workflows and improve administrative systems

Required profile

• Demonstrated Executive Assistant and Board or formal committee secretariat experience
• Confidence and professionalism working with Board Chairs, directors and senior executives
• Excellent planning, prioritisation and minute-writing skills
• Sound judgement and discretion with confidential information
• Ability to build trusted relationships with diverse stakeholders
• Experience improving systems and processes that support executive efficiency
• Relevant qualifications in business administration, executive assistance or governance administration, and ability to hold mandatory screening clearances

Required skills

• Proficiency in Microsoft 365
• Experience with electronic records systems and Board portals, or ability to learn new platforms quickly

What we offer

• Wellness initiatives such as a gym membership, onsite massages, pilates, health insurance discounts, art therapy and confidential counselling
• Professional development and career pathway opportunities
• Multiple salary packaging options
• Event tickets and corporate partnerships