Administrative Assistant

About the role

The Department of Anaesthesia and Acute Pain Medicine at St. Vincent’s Hospital Melbourne is seeking an enthusiastic Administrative Assistant. You will provide flexible operational support to the Director of Anaesthesia, Deputy Directors and the wider critical care team, working onsite in a fast‑paced hospital environment.

Key responsibilities

• Provide comprehensive reception services and administrative assistance to support clinical and management functions.
• Assist the Director and Deputy Directors with daily administrative duties.
• Manage rostering processes, including publication, distribution and updates.
• Coordinate meetings and events, handling venue hire, advertising, registration, fees and catering.

Required profile

• Demonstrated experience in an Administration Officer role within a health or university setting.
• Ability to work independently and self‑direct workflow planning.
• On‑site presence required in the Department of Anaesthesia.
• Year 12 or equivalent literacy and numeracy.
• Current National criminal history check or willingness to obtain one (or NDIS Worker Screening Check).

Required skills

• High‑level administrative skills.
• Excellent computer literacy.
• Self‑driven approach to managing tasks and refining processes.
• Medical terminology (desirable).

What we offer

• Salary packaging to increase take‑home pay.
• Convenient Fitzroy location with easy access to public transport, cafés and parking.
• Regular professional development opportunities.
• Culture of continuous improvement.