Administrative Assistant

About the role

We are looking for a highly organised and proactive Administrative Assistant to provide essential support across multiple business functions, including Executive, People & Culture, Finance, Operations and Internal Communications. The role is fast‑paced and varied, ideal for someone who enjoys multitasking, helping others and delivering top‑notch administrative service.

Key responsibilities

• Monitor and manage shared company inboxes, triage enquiries and redirect to appropriate teams.
• Coordinate travel arrangements – flights, accommodation, car hire and travel profile management.
• Support internal communications administration and manage front‑office phone calls, voicemail and message handling.
• Handle incoming mail and courier deliveries, scan, file and distribute documents.
• Organise domestic travel bookings, venue logistics and event administration for workshops and programs.
• Maintain office supplies, stationery and uniforms, monitor stock and liaise with suppliers.
• Administer employee recognition programmes, prepare certificates and manage award distribution.
• Provide general administrative support across functions, assist with meeting coordination and support ad‑hoc projects.

Required profile

• Highly organised with strong attention to detail.
• Proactive, able to multitask and thrive in a fast‑moving environment.
• Excellent communication skills and a friendly, helpful attitude.
• Comfortable being a key point of contact for employees, stakeholders and external partners.

Required skills