Administrative Assistant – Entry Level

About the role

This entry-level position is ideal for an organised and motivated individual who enjoys helping others and has a genuine interest in business operations. You will support partners, managers and professional teams with day‑to‑day administration while gaining exposure to client service and accounting processes.

Key responsibilities

• Provide general administrative support to partners, managers and team members.
• Answer telephone calls and respond to routine enquiries professionally.
• Manage shared inboxes, calendars, meeting rooms and appointments.
• Prepare, format, proofread and file client correspondence, reports and presentations.
• Create and maintain accurate client and matter records in firm systems.
• Assist with data entry, document scanning, printing, mail, couriers and electronic document management.
• Support client and internal meetings, including agenda preparation and follow‑up actions.
• Assist with client onboarding, engagement documentation and routine compliance administration.
• Support billing administration, expense processing and other practice‑management tasks.
• Liaise professionally with clients, external stakeholders and colleagues.

Required profile

• A genuine interest in business, accounting, administration or professional services.
• Strong organisation and time‑management skills with the ability to manage competing priorities.
• Clear and professional written and verbal communication.
• Attention to detail and commitment to high‑quality work.
• Proactive, reliable and helpful attitude with a willingness to learn.
• Ability to work independently and as part of a team.
• Client‑focused mindset and respect for confidential information.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft Teams

What we offer

• Practical experience in a respected professional services environment.
• Training, mentoring and support from experienced team members.
• Exposure to accounting, advisory and business support functions.
• Opportunities to build administration, client service and commercial skills.
• Varied work with potential for greater responsibility as capability develops.
• Collaborative and supportive workplace focused on learning and growth.