Executive Assistant to CEO

About the role

The Queensland Symphony Orchestra is looking for an Executive Assistant to provide high‑level support to the CEO and Senior Leadership Team. The role involves managing diaries, coordinating meetings, and handling stakeholder communications across the organisation.

Key responsibilities

• Manage the CEO’s diary, calls and enquiries, prioritising conflicting demands.
• Provide administrative services for the Senior Leadership Team, including filing, minutes, financial reconciliations and travel arrangements.
• Compile and distribute Board papers, take minutes and follow up on actions.
• Attend concerts and VIP functions, assisting with front‑of‑house duties and ticket distribution.
• Administer invitation processes for board, corporate and government guests.
• Identify and implement improvements to office processes and systems.

Required profile

• Experience in office and secretarial support.
• Ability to work independently, meet deadlines and manage multiple tasks.
• High attention to detail, discretion and sound judgement with confidential matters.
• Strong written communication for high‑level reports.

Required skills

• Well‑developed computer literacy.
• Ability to compile and format reports for internal and external use.

What we offer

• Opportunity to join a leading not‑for‑profit performing arts organisation.
• Professional, collaborative team environment passionate about music.