Personal Assistant to the Director

About the role

This hands‑on Personal Assistant position supports the Founder & Director of a multi‑sector group based in Melbourne. You will manage stakeholders, communications, diary and travel while providing discreet on‑the‑day support.

Key responsibilities

• Stakeholder management – act as first point of contact for Australian stakeholders, prepare briefing notes and follow‑up actions.
• Email and communications – monitor, triage and draft professional replies in the Director’s voice, organise inboxes and handle confidential correspondence.
• Diary and appointments – own the calendar, schedule meetings across time zones, prepare agendas and take accurate notes.
• Driving and on‑site support – hold a full Australian driver’s licence, transport the Director in a company car and provide discreet assistance at meetings.
• Office and facilities coordination – manage vendors, cleaners, supplies and minor repairs, and ensure IT and building services run smoothly.
• Travel logistics – arrange domestic and international travel, visas, itineraries and complete travel packs for the Director and family.

Required profile

• Proven experience as a Personal Assistant or Executive Assistant supporting a Director or Founder.
• Excellent written and spoken English with the ability to draft professional communications.
• Strong calendar, inbox and stakeholder management skills.
• Full Australian driver’s licence and willingness to drive a company vehicle.
• High discretion with confidential and commercially sensitive information.
• Right to work in Australia.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams
• Google Workspace