Office Manager

About the role

Summit Facilities Group is seeking an experienced Office Manager to oversee the day‑to‑day operations of its Collins Street office in Melbourne. Reporting directly to the Directors, you will ensure that administrative processes across multiple residential buildings run smoothly.

Key responsibilities

• Manage office operations, develop and maintain consistent systems, policies and procedures for all managed buildings.
• Allocate staff, equipment and resources, prepare rosters for casual staff, and oversee recruitment, onboarding and training.
• Maintain accurate business records, approve supplier invoices, allocate costs correctly, and prepare budget reports.
• Handle purchasing of consumables, manage supplier accounts, and act as the main point of contact for contractors and professional advisers.
• Oversee staff attendance, timesheets, leave records, payroll information and performance reviews, ensuring compliance with health and safety and employment obligations.

Required profile

• Diploma or higher qualification in business, management or related field, or at least three years relevant experience.
• Minimum one year of experience managing an office or administration function.
• Strong organisational skills with the ability to manage competing priorities across several locations.
• Clear written and verbal communication with all levels of the business.

Required skills

• Proficiency with Microsoft 365.
• Experience using accounting, payroll and rostering software.

What we offer

• Permanent full‑time position with a salary of $80,000 plus superannuation.
• Direct reporting to Directors and genuine input into business operations.
• Dynamic, supportive team in a Melbourne CBD office.