Administrative & Executive Support Assistant

About the role

The role provides comprehensive administrative and executive support to the design studio and its directors, ensuring smooth daily operations and effective coordination across global offices.

Key responsibilities

• Manage general office administration, facilities, supplies and inventory.
• Support directors with project planning, timeline tracking and resource coordination.
• Liaise with internal teams (including Singapore) and external stakeholders to facilitate communication.
• Assist in organising corporate events, training sessions and team‑building activities.
• Coordinate marketing and social media posts on LinkedIn and Instagram.
• Help prepare project fee proposals, invoicing and basic accounting tasks for the Singapore corporate team.
• Support HR functions such as recruitment, onboarding and administration.

Required profile

• 2–4+ years of administrative or executive assistance experience, preferably in architecture, construction or design.
• Proactive, self‑starter attitude with strong organisational and time‑management skills.
• Excellent written and verbal communication with high attention to detail.
• Ability to work in a fast‑paced, cross‑border, multidisciplinary environment.

Required skills

• Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
• Basic bookkeeping/accounting experience, preferably with Xero or Reckon.
• Familiarity with social media platforms (LinkedIn, Instagram) for content posting.