Executive & Personal Assistant to Program Director

About the role

Provide high‑level executive and administrative support to the Program Director of a major Defence infrastructure programme in Adelaide. You will act as the primary point of contact, managing priorities and ensuring smooth operation of the executive office.

Key responsibilities

• Manage a complex diary, appointments, meetings and competing priorities.
• Coordinate domestic and interstate travel and related arrangements.
• Prepare correspondence, presentations, reports and other executive documentation.
• Organise meetings, including agendas, logistics and minute taking.
• Handle communications, prioritising and directing matters appropriately.
• Support preparation and coordination of monthly and quarterly reporting.
• Maintain confidential records and sensitive information with discretion.
• Manage expense claims and other administrative requirements.

Required profile

• Previous experience supporting a senior executive or Program Director.
• Strong diary, meeting and travel management experience.
• Excellent organisational skills with ability to manage multiple priorities.
• Professional, confident and approachable style with senior stakeholders.
• High attention to detail, independent work style and sound judgement.
• Australian citizenship and ability to obtain NV1 Defence Security Clearance.

Required skills

• Excellent written and verbal communication.
• High level of discretion handling confidential information.

What we offer

• In‑house training programs and on‑the‑job skill development.
• Six months paid parental leave at full pay.
• Additional purchased leave options and volunteering leave.
• Exclusive discounts across hundreds of Australian retailers.