Executive / Personal Assistant

About the role

We are seeking an Executive or Personal Assistant to support senior managers within our AUKUS team, contributing to the Nuclear-Powered Submarine Construction Yard project in Osborne, South Australia.

Key responsibilities

• Monitor incoming calls, mail and other material and route appropriately.
• Prepare monthly and quarterly corporate reports on schedule.
• Organise information for conferences, speeches and reports as requested.
• Take minutes, maintain expense claims and manage confidential files.
• Coordinate and allocate appointment times, handle visitors and callers.
• Arrange travel and other business requirements for the executive.
• Delegate administrative duties and observe safe work systems.

Required profile

• Proven experience as an Executive Assistant, Personal Assistant or Team Coordinator, preferably in construction or project‑based environments.
• Experience supporting senior leaders with high‑level administrative and diary management tasks.
• Strong ability to manage multiple priorities in a fast‑paced, deadline‑driven setting.
• Confident front‑of‑house demeanor with professional and approachable manner.
• Australian citizenship and ability to obtain NV1 Defence Security Clearance.

What we offer

• In‑house training programs and on‑the‑job skill development.
• Six months paid parental leave at full pay.
• Additional purchased leave options and volunteering leave.
• Exclusive discounts across hundreds of Australian retailers.