Executive Assistant / Personal Assistant

About the role

We are looking for an exceptionally organised and proactive Executive/Personal Assistant to support a busy executive in Melbourne. The role demands high confidentiality, excellent communication, and the ability to manage a wide range of tasks in a fast‑paced environment.

Key responsibilities

• Extensive calendar and diary management, including scheduling appointments and meetings.
• Coordinating domestic and international travel arrangements and preparing itineraries.
• Managing correspondence, emails, and phone calls with professionalism.
• Preparing documents, presentations, and reports as required.
• Assisting with personal errands and ad‑hoc business tasks.
• Maintaining organised filing systems, both digital and physical.

Required profile

• Strong business acumen with exceptional organisational and time‑management skills.
• Proactive, adaptable problem‑solver with a ‘it will be done’ attitude.
• Discreet, trustworthy and able to maintain confidentiality at all times.

Required skills

• Proficiency in Google Apps (Gmail, Docs, Sheets, Slides).

What we offer

• A challenging and rewarding role within a supportive environment.
• Opportunity to work closely with a high‑profile executive.
• Competitive salary commensurate with experience, based in Melbourne CBD.