Administrator & Office Support Coordinator

About the role

We are looking for a highly organised and proactive Administrator & Office Support Coordinator to ensure the smooth operation of our office and provide administrative assistance to management, technicians, and clients. This role is essential for maintaining efficient workflows in a fast‑paced environment.

Key responsibilities

• Create monthly jobs according to planned preventative maintenance schedules in SimPRO.
• Handle incoming calls, emails and inquiries, directing them to the appropriate departments or individuals.
• Coordinate meetings, appointments and travel arrangements for staff members and subcontractors.
• Create jobs and quotes through the job management program.
• Submit Certificates of Electrical Safety and organise inspections.
• Assist in preparing and organising documents for audits, reviews and compliance purposes.

Required profile

• Previous experience in an administrative, office support, or coordination role.
• Strong computer skills including Microsoft Office Suite.
• Excellent written and verbal communication skills.
• High level of organisation and attention to detail.
• Ability to multitask and manage competing priorities.
• Professional and customer‑focused approach.
• Strong problem‑solving skills and initiative.

Required skills

• Experience using SimPRO (highly desirable).
• Experience using Xero (highly desirable).
• Proficiency with Microsoft Office Suite.