Administrative Assistant

About the role

We are looking for a proactive and organised Administrative Assistant to join our busy Business Support Solutions team in Melbourne CBD. You will provide day‑to‑day administrative support, coordinate office activities and assist with reporting and operational tasks that keep the business running smoothly.

Key responsibilities

• Coordinate catering through approved vendors and support event, training and workshop organisation.
• Schedule meetings, manage meeting‑room bookings and arrange visitor access and site entry requirements.
• Provide printing, document preparation and general administrative documentation support.
• Process invoices and company purchase‑card transactions.
• Assist with reporting, data analysis and general data‑entry duties.
• Maintain accurate records and support overall office coordination activities.
• Deliver responsive customer service to internal stakeholders.

Required profile

• 1–5 years of experience in an administrative or similar support role.
• Strong understanding of general administrative processes and office procedures.
• Excellent verbal and written communication skills.
• Highly organised with the ability to manage multiple tasks and priorities.
• Proactive, reliable and able to work both independently and as part of a team.
• Full right to work in Australia.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.