Administration Support Officer

About the role

Provide confidential administrative and secretarial support to senior leaders in the Haematology division of Princess Alexandra Hospital, helping to deliver efficient, high‑quality healthcare.

Key responsibilities

• Prepare correspondence, documents, data entry, filing and maintain databases.
• Manage diaries, emails, appointments, meetings and travel arrangements for the Director and Deputy Director.
• Coordinate meetings, prepare agendas, arrange facilities and record minutes confidentially.
• Act as a primary contact for communications, responding to enquiries from patients, staff and stakeholders.
• Assist with clinical correspondence, medical report transcription, patient information retrieval, staff rosters, onboarding and departmental HR administration.

Required profile

• Highly organised, proactive and able to manage competing priorities.
• Strong communication, judgement and interpersonal skills.
• Commitment to discretion, professionalism and respectful service in a healthcare setting.
• Willingness to learn medical terminology and navigate patient records.

Required skills

• Diary management and meeting coordination.
• Document preparation and data management.
• Excellent attention to detail and confidentiality.

What we offer

• Family‑friendly work environment supporting Queensland’s lifestyle.
• Opportunities for learning, professional development and career progression within Queensland Health.
• Generous leave entitlements, attractive salary packaging and employee wellness programs.