Administration Support Officer

About the role

Provide confidential administrative and secretarial support to senior leaders in the Haematology division of Princess Alexandra Hospital, helping to deliver efficient, high‑quality healthcare.

Key responsibilities

• Prepare correspondence, documents, data entry, filing and maintain databases.
• Manage diaries, emails, appointments, meetings and travel arrangements for the Director and Deputy Director.
• Coordinate meetings, prepare agendas, arrange facilities and record minutes confidentially.
• Act as a primary contact for communications, responding to enquiries from patients, staff and stakeholders.
• Assist with clinical correspondence, medical report transcription, patient information retrieval, staff rosters and departmental HR administration.

Required profile

• Highly organised, proactive and able to handle competing priorities.
• Strong communication, sound judgement and ability to build positive working relationships.
• Discreet, professional and respectful when dealing with confidential healthcare information.
• Willingness to learn medical terminology and navigate patient records.

Required skills

• Diary management and meeting coordination.
• Document preparation and data management.

What we offer

• Family‑friendly work environment with Queensland’s laid‑back lifestyle.
• Generous leave entitlements, attractive salary packages and salary packaging options.
• Professional development allowances, study and research assistance, corporate discounts and wellness programs.