Volunteer Company Secretary

About the role

The Financial Rights Legal Centre is seeking a volunteer Company Secretary to support the Board in maintaining its governance, legal and regulatory obligations under the Corporations Act, the Centre's Constitution, ACNC requirements and other relevant laws and policies. The role is accountable to the Board through the Chair and works closely with the CEO and COO. It requires about four working hours per week on average, depending on the Board meeting schedule.

Key responsibilities

• Provide secretariat services to the Board and committees: scheduling meetings, preparing agendas, circulating papers, recording minutes, maintaining action registers and following up on decisions.
• Work with the CEO, COO and staff so that Board and committee papers are accurate, timely and complete.
• Maintain governance records such as minutes, resolutions, conflicts of interest register, directors' details, members' records, delegations and charters.
• Coordinate statutory and regulatory filings with ASIC, the ACNC and the ATO, and support compliance with ACNC Governance Standards.
• Handle member and general meeting administration, including notices, papers, minutes, proxies and resolutions for the AGM.
• Support director appointment, resignation, retirement and induction, and Board development and governance refresher activities.
• Support transparent decision-making, including declarations of interest and recording of decisions.
• Coordinate specialist external advice on statutory obligations, the constitution and governance practice.

Required profile

• Ability to support a Board, Chair or committees, including agendas, papers, minutes, resolutions and action registers.
• Commitment to governance records, statutory registers, conflicts of interest processes, policy registers and annual governance calendars.
• Excellent written communication and discretion, handling confidential matters appropriately.
• Strong organisational skills, attention to detail and ability to manage competing deadlines and meeting schedules.
• Constructive working relationship with the Chair, Board, CEO, COO and senior staff while keeping governance independence.
• Ability to identify when legal, governance, financial or regulatory advice is needed.
• Relevant legal, governance, company secretarial, risk, compliance or not-for-profit experience is highly regarded.

To apply, send your CV and a brief expression of interest by email.