Studio Coordinator

About the role

Cottee Parker Architects is looking for a proactive, organised and personable Studio Coordinator to join its Brisbane team. This is a varied, hands-on role that goes beyond a traditional reception position, covering studio operations, business administration, marketing support and coordinating activities across the practice. The coordinator is the first point of contact for clients, visitors and staff, working closely with the General Manager, Directors and Marketing team.

Key responsibilities

• Manage reception, incoming calls and front-of-house activities
• Coordinate meetings, calendars, travel arrangements and catering
• Keep the studio organised, well-presented and running efficiently
• Assist Directors with the preparation and formatting of fee proposals
• Support the Marketing team with events, marketing materials and business development activities
• Coordinate studio functions, staff events and practice initiatives
• Assist with new starter onboarding, professional registrations and training administration
• Provide general administrative support to the General Manager and Directors
• Identify opportunities to improve processes and make operations more efficient

Required profile

• Ideally previous experience in reception, office coordination, administration or business support
• Comfortable juggling priorities, working with different personalities and taking initiative
• Professional, friendly and welcoming approach
• Discretion and professionalism when handling confidential information
• Experience in architecture, design, construction or another professional services environment is an advantage but not essential

Required skills

• Strong Microsoft Office skills, particularly Word, Excel, Outlook and PowerPoint
• Excellent organisational skills and attention to detail
• Confident written and verbal communication
• Ability to manage competing priorities and meet deadlines
• Experience with Adobe InDesign, PandaDoc or Monday.com is highly regarded

The role offers a varied position with exposure to studio operations, marketing and business support, close work with leadership and national teams, and opportunities to develop skills and take on new responsibilities. Applications are made through the company's online application form.