Senior Executive Assistant

About the role

Marsh is seeking a Senior Executive Assistant for its Investments team, part of the People and Investments business, based in Sydney. The role sits within the Strategic Initiatives Office and supports senior leaders and their teams, while also coordinating local workplace initiatives and acting as a key on-the-ground contact for colleagues and office services. It is a hybrid role with 3-4 days a week in the office.

Key responsibilities

• Manage complex calendars and diaries, coordinate meetings and appointments, anticipate conflicts and protect executives' time
• Anticipate executives' needs and make sound decisions on their behalf
• Build relationships with internal and external stakeholders and act as a point of contact for inquiries
• Arrange domestic and international travel, process travel expenses, reconcile credit card statements and manage vendor invoices in line with Marsh policies
• Draft, edit and proofread correspondence, reports and presentations, and manage communications accurately and on time
• Coordinate onsite, virtual and hybrid meetings and events, including agendas, materials, room bookings, catering and audiovisual requirements; take minutes and follow up on action items
• Provide administrative and project coordination support for strategic initiatives, tracking progress and deadlines and preparing reports and presentations
• Maintain confidential files, records and documents, including version control and archiving
• Collaborate with Executive Assistants and administrative colleagues to support leadership team activities and improve administrative processes

Required profile

• At least five years of proven experience as an Executive Assistant or in a similar role supporting senior executives
• Experience supporting C-suite or senior leaders in a large, global, matrix organization across multiple time zones and countries
• Experience working in an investment environment or supporting investment professionals is a plus
• Experience coordinating office operations, workplace initiatives, onboarding and colleague events is a plus
• Appropriate approval to work in Australia; a criminal and bankruptcy check is required before starting

Required skills

• Strong organizational and time management skills, able to prioritize competing demands and meet deadlines
• Excellent written and verbal communication, attention to detail and discretion with confidential information
• Ability to build relationships and work effectively with people at all levels

What we offer

• Professional development opportunities and supportive leaders
• A vibrant, inclusive culture with a range of career opportunities
• Benefits and rewards designed to enhance well-being