PMO Coordinator

About the role

Campbell Property Group, a leading Australian residential construction and property development company, is looking for an experienced PMO Coordinator to join its PMO team at the Norwest head office. The role reports to the CFO and supports portfolio governance and coordination for the CIO and delivery team, without taking delivery ownership or decision authority.

Key responsibilities

• Coordinate agendas, papers, minutes, decisions, actions and follow-up for portfolio governance forums
• Maintain decision, action and escalation records and keep governance documentation complete, current and accessible
• Collect, validate and consolidate project and portfolio information across schedule, financials, resources, risks, issues, dependencies, benefits and change impacts
• Prepare draft dashboards, portfolio reports and executive governance packs using approved definitions and templates
• Present exceptions, trends, constraints and required actions clearly to support decision-making
• Support project establishment, change control and closure within the approved delivery framework
• Maintain records of resource demand, allocations, availability, vacancies, contractors and capability needs, and update monthly capacity and demand views
• Support resource information for prioritisation, sequencing and workforce decisions
• Provide agreed coordination support to the CIO, Project Managers, Business Analysts, Change Managers and other delivery practitioners
• Maintain controlled PMO templates, guidance, registers and records with version control, security and accessibility
• Support continuous improvement by identifying recurring process, data and reporting issues

Required profile

• Ability to identify issues, problems and opportunities and choose effective courses of action
• Prompt action to set and accomplish objectives
• Effective teamwork, communication, active listening and conflict resolution
• Willingness to use AI tools to increase productivity
• Trusted working relationships across governance and delivery, following through on commitments

Required skills

• Sound PMO coordination, governance, reporting, assurance, resource administration and information management practices
• Confident use of project tools, Excel, PowerPoint, SharePoint, Teams and portfolio reporting tools, with attention to data quality

What we offer

• Welcome gift on joining
• Competitive pay and flexible work options
• Gym and health insurance discounts, retail deals and savings on home builds, trades and utilities
• Ongoing learning through the CPG Academy, mentoring and unlimited training
• Charity giving opportunities, free wellbeing support including EAP and health coaching, annual nutrition and fitness check-ins, help with financial planning and a referral bonus

To apply, use the online application or send a Word-formatted resume by email.