People & Culture Office Coordinator

About the role

Eightcap, a Melbourne-headquartered CFD market infrastructure company with operations in the UK, Cyprus and Bulgaria, is looking for a People & Culture / Office Coordinator. The role owns the day-to-day running of the Melbourne office while supporting key People & Culture functions, from onboarding to compliance. It is an on-site position.

Key responsibilities

• Act as the first point of contact for office queries, responding promptly and professionally via Slack, email, phone or face-to-face.
• Oversee daily office operations, including supplies, equipment, vendors, mail, rostering and internal communications.
• Coordinate staff engagement, wellness programs, boardroom meetings and company events such as town halls, EOFY and Christmas parties.
• Act as the OHS representative, supporting safety audits, incident reporting and first aid coordination.
• Manage new starter welcomes, orientation, onboarding and offboarding.
• Maintain contracts, policies and employee records, and support training initiatives and payroll preparation.
• Help uphold employment laws and company policies, including VEVO checks to verify work rights.

Required profile

• Previous experience as an office assistant, administrator or in a similar role.
• Excellent organisation and time management, with high attention to detail.
• Strong verbal and written communication skills.
• A proactive, solution-focused approach with solid problem-solving and decision-making.
• Ability to stay composed under pressure and handle confidential information professionally.
• Bonus: a degree in Human Resources or a related field, and an interest in trading, FX or finance.

What we offer

• Career development, including technical and professional training.
• Wellness perks such as monthly corporate massages and annual flu vaccinations.
• Drinks every Friday, parental leave entitlements and purchased leave.
• Staff referral bonus programme and novated leasing options.
• Great CBD location with easy public transport access and a multicultural, collaborative team.