Office Services Assistant – Brisbane

About the role

We are looking for an Office Services Assistant to join the Facilities and Office Services team at our Brisbane office on a permanent basis. The role supports the daily operations of the office, providing both administrative and facilities assistance.

Key responsibilities

• Provide AV support in client rooms, including setup and troubleshooting.
• Handle facilities administration tasks such as maintenance requests, security, staff movement, and manual handling.
• Scan records, assist with invoicing, and manage stationery stock‑take and vending liaison.
• Coordinate staff and graduate/seasonal clerk desk allocations and office moves.
• Oversee security system audits, compliance obligations, and cleaning contractor liaison.
• Support catering for meetings and assist WHS committee activities.
• Set up workstations for new starters, move IT equipment, and perform general office upkeep.
• Assist with OH&S duties and act as a warden when required.

Required profile

• Higher School Certificate or equivalent.
• Strong oral and written communication with a professional phone manner.
• Ability to manage a high volume of work and quickly learn new tasks.
• Excellent problem‑solving skills and attention to detail.
• Client‑focused attitude for internal and external stakeholders.
• Positive, proactive and friendly approach with a desire to deliver exceptional customer service.
• Willingness to perform manual handling as needed.

Required skills

• Proficiency with Microsoft Outlook.
• Proficiency with Microsoft Word.
• Proficiency with Microsoft Excel.
• Ability to use Adobe Acrobat.