Office & Events Coordinator

About the role

We are looking for an Office & Events Coordinator to keep our new Mornington headquarters running smoothly and to support the delivery of memorable events. You will blend hospitality, administration and facilities management, working closely with the Events Manager and senior leadership.

Key responsibilities

• Maintain a clean, stocked and safe office environment, manage cleaning services and supplies.
• Set up meeting rooms, prepare catering, brew coffee and manage the tea/juicing station.
• Support the Events Manager with event administration, including place cards, RSVPs, logistics and on‑site coordination.
• Handle the company inbox, postage, meeting preparation and provide ad‑hoc PA support to the Founder & CEO.
• Oversee client gifting, onboarding parcels and branded merchandise for new team members.
• Administer the OHS program as First Aid Officer, maintaining first‑aid kits, fire‑warden duties and safety records.
• Maintain the technology and asset register in partnership with HR.

Required profile

• Highly organised with strong attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask in a fast‑paced agency environment.
• Customer‑service mindset and willingness to go the extra mile.
• First Aid certification or willingness to obtain it.

Required skills

What we offer

• Flexible working hours.
• Female‑led, culture‑first workplace.
• Coastal Mornington office with beach access.
• On‑site gym, sauna and wellness centre.
• Client discounts, perks and monthly team events.