Board Secretariat – Hybrid Role

About the role

The Board Secretariat position supports the Board and senior leadership of a high‑profile not‑for‑profit organisation in Melbourne. It is a contract‑to‑permanent role that starts as soon as possible and offers a flexible hybrid work model.

Key responsibilities

• Prepare agendas, board packs and minutes for Board and committee meetings.
• Coordinate meeting schedules, manage correspondence and documentation.
• Maintain statutory registers, governance records and ensure compliance with regulatory and internal requirements.
• Liaise with board members, stakeholders and track action items and deadlines.
• Support board reporting, compliance activities and provide executive administrative assistance.

Required profile

• Strong company secretarial and governance experience, especially with Board and committee administration.
• Relevant tertiary qualification in business, law, management or related field; governance or company secretarial certifications (e.g., GIA/CGI) are highly regarded.
• Experience working with boards or executive committees, preferably in professional services, recruitment or finance environments.
• High level of organisational ability, attention to detail and ability to manage multiple priorities.
• Demonstrated professionalism, confidentiality and ability to work independently and collaboratively in a hybrid setting.

Required skills

• Proficient use of standard office software and digital collaboration tools.
• Document management, scheduling and record‑keeping capabilities.

What we offer

• Flexible hybrid work model.
• Opportunity to work closely with senior leaders in a respected not‑for‑profit organisation.