Office Coordinator – Administrative & Facilities Support

About the role

The Office Coordinator provides essential administrative support and ensures smooth day‑to‑day operations across our Sydney and Brisbane offices. Reporting to the Project Manager, People & Facilities, you will manage reception, supplies, travel arrangements, and staff events while maintaining a professional and welcoming workplace.

Key responsibilities

• Manage the reception inbox and assist with welcoming and onboarding new employees.
• Coordinate deliveries, courier services, internal mail, and travel enquiries.
• Oversee part of the office supplies budget, place orders for kitchen supplies, stationery, and catering for both offices.
• Monitor inventory levels for offices and meeting rooms, and submit maintenance requests.
• Arrange travel and itineraries for executives, EGM, and international visitors.
• Organise staff events, ensure meeting rooms are tidy, and manage communal areas.
• Support safety and wellbeing initiatives, including fire‑warden and first‑aid training, PPE ordering, and e‑waste collection.
• Issue and collect staff security passes and respond to facilities tickets.
• Provide ad‑hoc administrative support to executives as needed.

Required profile

• Strong organisational, prioritisation and multitasking abilities.
• High level of professionalism, confidentiality and clear communication.
• Ability to thrive in a fast‑paced environment with attention to detail.
• Proactive problem‑solving mindset and commitment to quality.

Required skills

• Proficiency in Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint).