Office & Operations Manager

About the role

Freedom Property Investors is seeking an experienced Office & Operations Manager to direct, control, and optimise day‑to‑day administrative operations and facilities across its Sydney headquarters. The role oversees workplace services, procurement, financial administration workflows, WHS compliance and the administrative team to maintain high operational standards.

Key responsibilities

• Plan, coordinate and review all daily administrative operations, establish procedures and allocate office resources.
• Oversee facilities maintenance, procurement, inventory control and manage relationships with building managers and suppliers.
• Coordinate administrative support for Sydney‑based staff, manage onboarding/off‑boarding and monitor performance of the admin team.
• Act as Chief Fire Warden, lead emergency drills and maintain WHS protocols, risk assessments and compliance documentation.
• Manage office financial administration, process invoices through Xero, handle direct debits and corporate insurance renewals.
• Organise corporate events, travel logistics and provide secondary support to senior management for meetings and correspondence.

Required profile

• Minimum 4 + years experience as an Office Manager, Operations Coordinator or Senior Administrator in a corporate environment.
• Advanced proficiency with Xero accounting software and the Microsoft Office Suite (Excel, Word, Outlook).
• Proven ability to design administrative workflows, supervise tasks and manage office resources.
• Track record in supplier negotiation, inventory management and liaison with building management.
• Certified Chief Fire Warden training or strong knowledge of Australian WHS standards.

Required skills

• Xero accounting software
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook