Office Assistant - Executive team

About the role

We are looking for a highly organised Office Assistant to join a leading Australian technology provider. The role sits at the heart of daily operations, supporting facilities, executive teams and internal administration across our Sydney office.

Key responsibilities

• Manage day‑to‑day office operations, ensuring the workplace is well presented, stocked and maintained.
• Act as primary contact for building management, contractors and suppliers for maintenance, repairs and installations.
• Coordinate office moves, furniture relocations, storage arrangements and site access for trades.
• Oversee office supplies, kitchen consumables, equipment servicing and plant maintenance.
• Maintain workplace security, visitor management and access passes.
• Support WHS requirements, including fire safety, first aid and emergency procedures.
• Prepare and submit staff expense claims, reconcile corporate cards and manage purchase orders against budgets.
• Provide executive administrative support: calendar management, inbox coordination, meeting scheduling, travel arrangements and preparation of reports, presentations and board papers.
• Handle document workflows and approvals using platforms such as DocuSign.
• Maintain organised digital and physical filing systems and liaise with vendors, leaseholders and suppliers.

Required profile

• Proactive and detail‑oriented with a strong sense of ownership.
• Excellent organisational skills and ability to juggle multiple priorities.
• Comfortable working in a professional services environment and supporting senior leadership.
• Strong communication skills and a collaborative mindset.

Required skills

• DocuSign