Office Administrator - Melbourne

About the role

Woolpert, a global architecture, engineering and geospatial firm, is hiring an Office Administrator for its Melbourne office, which opened in 2025. The role supports the day-to-day running of the office and provides practical support to the team, in a part-time position of 4 days per week (growing to 5 if required).

Key responsibilities

• Manage the day-to-day rhythm of the office, including calls and emails, calendar coordination, meetings and travel arrangements.
• Keep meeting rooms presentation-ready and ensure the office and kitchen are stocked and running efficiently.
• Maintain well-organised project files and support document management processes.
• Support administrative and financial tasks, including ordering supplies, processing invoices and tracking expenses.
• Work closely with the Practice Manager to support architects and project managers.

Required profile

• Experience in a similar administrative or office support role.
• Highly organised, proactive and reliable, comfortable being the go-to support person in a busy office.
• Strong communication skills and excellent attention to detail.
• Available to work four days a week; experience in an architectural or design studio is highly regarded but not essential.
• Full working rights in Australia; only shortlisted candidates will be contacted.

Required skills

• Confident use of Microsoft Office, including Word, Excel and Outlook.

What we offer

• A competitive salary and benefits, pro-rated for part-time hours.
• Access to Woolpert's Principal Program, allowing employees to become company stakeholders.
• Automatic salary continuance insurance provided by Woolpert.
• Novated leasing and salary sacrifice options.
• Discounted corporate health insurance through Bupa.