Virtual Assistant - Reports & Data Management

About the role

DIMIYA Tech, an Australian technology and business services company based in Melbourne, is looking for a detail-oriented and organised Virtual Assistant to provide administrative, reporting and operational support across multiple client accounts. The role is fully remote and requires full-time presence in Australian Eastern Standard Time, 9:00am to 5:00pm, five days a week.

Key responsibilities

• Provide general administrative and operational support to management and team members.
• Prepare, process and maintain sales orders, purchase orders and purchase quotations, ensuring accuracy and timely processing.
• Help prepare, compile and submit monthly, quarterly, annual and ad hoc reports, collecting and verifying information from various sources.
• Maintain and update spreadsheets, databases, internal systems and other business records.
• Monitor outstanding documentation, follow up with stakeholders and ensure information is received on time.
• Maintain compliance-related documentation and assist with operational documents and reports.
• Coordinate with managers, team members, clients and other stakeholders to keep administrative tasks on track.
• Handle email correspondence, follow-ups and routine administrative communications, and perform other duties as assigned.

Required profile

• Proven experience as a virtual assistant, administrative assistant or similar role.
• Proactive, accurate and efficient, able to manage multiple tasks, meet deadlines and keep information to a high standard.
• Good working knowledge of Microsoft Excel, spreadsheets and administrative systems.

Required skills

• High proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint.
• Excellent attention to detail and accuracy.
• Strong written and verbal communication skills.
• Strong organisational and time management skills.