Project Support Officer, Fire Services

About the role

The Victorian Infrastructure Delivery Authority (VIDA) is recruiting a Project Support Officer for its Fire Services team within VIDA Community Safety. Reporting to the Program Director, Fire Services, the role provides project and administrative support across a large infrastructure program covering transport, health and community safety projects. It suits an organised, proactive professional who can work independently and adapt to changing priorities.

Key responsibilities

• Support coordination of project activities, governance and reporting requirements, meetings, records, procurement processes and general business operations
• Prepare correspondence, reports, briefings and presentations
• Coordinate meetings and workshops
• Maintain accurate project documentation and follow up actions to support timely delivery

Required profile

• Strong experience providing administrative project support in an infrastructure or similar environment
• Excellent written communication, with the ability to write, edit and proofread correspondence, presentations and documents
• Interpersonal skills, confidentiality and experience dealing with a wide range of stakeholders
• Ability to record, transcribe and distribute meeting minutes and related documentation
• Ability to manage team records, document management systems, financial records and/or procurement processes (e.g. TRIM/Content Manager)
• Ability to prioritise, judge and solve problems independently under tight deadlines

What we offer

• Emphasis on work-life balance and a high-performing team environment
• Personal and professional development and training opportunities
• Commitment to safety and wellbeing

Applications close 23 November 2026. Candidates submit a resume and a two-page cover letter addressing the key selection criteria. Pre-employment checks, including police and qualification checks and misconduct screening, are required.