Legal Secretary – Civil & Criminal Law

About the role

We are seeking an experienced Legal Secretary to support the Principal Solicitor at O’Brien Criminal and Civil Solicitors in Sydney’s CBD. The role involves managing civil and criminal law matters, ensuring accurate documentation, and maintaining the firm’s reputation for excellence.

Key responsibilities

• Draft routine correspondence, court documents and review/edit letters.
• Respond to emails, liaise with clients and other stakeholders.
• Manage files – opening, filing, and maintaining case records.
• Prepare cost agreements, issue invoices and create briefs for solicitors and counsel.
• Assist with monthly practice statistics and scheduling of conferences and court commitments.
• Conduct legal research and prepare files for conferences and court appearances.
• Provide ad‑hoc support to the principal solicitor and practice manager.

Required profile

• Proven experience as a legal secretary or paralegal.
• Strong written communication and client‑service orientation.
• Excellent organisational skills with high attention to detail.
• Ability to work autonomously, meet tight deadlines and handle pressure.
• Team player with a proactive approach to workload management.
• Legal or administration studies are desirable but not essential.

Required skills

• Proficiency with Microsoft Office suite.
• Experience using Google Workspace documents.