Executive Officer

About the role

The Executive Officer provides executive, administrative and secretarial support to the Office of the Commissioner for Victims of Crime, assisting the Executive Manager Business Services with liaison and coordination of activities across the Department on its behalf. The position also supports research, document analysis and briefing of the Commissioner, and helps manage financial and administrative records. It is a permanent, full-time vacancy.

Key responsibilities

• Prepare meeting agendas and papers, record and distribute minutes, follow up action items and monitor directives set by the Commissioner.
• Manage and maintain office administrative systems, and improve them where possible.
• Handle day-to-day operational and administrative issues of the Office.
• Provide high-level executive support: coordinate diaries, arrange vehicles, schedule appointments and meetings, and process financial accounts (acquittals).
• Liaise with internal and external stakeholders to gather, share and disseminate information.
• Communicate key issues and identify opportunities and risks in correspondence and matters submitted for consideration.

Required profile

• Proven experience supporting senior executives in a demanding, dynamic environment with competing priorities and strict deadlines.
• Ability to shape strategy: understand why decisions are made, anticipate issues and risks, and contribute to team planning.
• Ability to build productive relationships with colleagues, teams and clients, and to act on constructive feedback.

Application process

• Submit a resume/CV outlining transferable skills and achievements.
• A one-page statement giving examples of the suitability requirements, including executive support experience.
• Contact details of two work-related referees, one being your current or most recent supervisor.
• Review the Job Description Form before applying; late applications are not accepted.

What we offer

• Flexible working arrangements.
• Career pathway and learning and development programs.
• Health and wellbeing programs, including a fitness passport with gym, pool and fitness centre discounts for employees and their families.