Executive Assistant to the CEO

About the role

Join Wayside Chapel as an Executive Assistant to the CEO/Pastor, providing high‑level support and ensuring smooth operation of the Executive Leadership Team and Board. This influential position is ideal for a highly organised professional who thrives in a fast‑paced environment.

Key responsibilities

• Provide high‑level executive support to the CEO/Pastor, managing calendars, meetings, correspondence and travel.
• Coordinate Board and Committee processes, including preparation of papers, minutes and action tracking.
• Support Executive Leadership Team meetings, monitor follow‑up actions and drive organisational accountability.
• Lead projects on behalf of the CEO/Pastor, such as research, reporting and strategic initiatives.
• Oversee administrative systems, records management and financial reconciliations for the Office of the CEO.

Required profile

• Proven experience providing high‑level executive support to a CEO, Managing Director or equivalent senior leader, ideally with Board support.
• Exceptional organisational skills with the ability to manage competing priorities, complex schedules and tight deadlines.
• Highly professional and discreet, with sound judgement handling sensitive and confidential information.
• Strong written and verbal communication skills, including preparing correspondence, reports, briefings, agendas and meeting minutes.

Required skills

• Strong working knowledge of Microsoft Office.

What we offer

• Five weeks’ annual leave.
• Flexible/hybrid working options.
• $15,900 of annual salary tax‑free through generous NFP salary packaging.
• Paid cultural and ceremonial leave for First Nations employees.
• Cultural loading allowance.
• Employee Assistance Program – free, confidential counselling service.
• Tenure Leave after 2 years employment.
• Gifted day of Christmas Leave.
• Wayside is a registered portable long service leave employer.